Intelligent workforce management
Starts here.
Scheduling, digital timesheets, fatigue compliance, payroll, and asset tracking — one intelligent platform. Cut admin time by 80%, stay audit-ready, and keep every person safe.
No credit card required · 14-day free trial · Cancel anytime
Built on five principles
Everything in Workforce HQ is designed around what matters most to your operation.
360° Visibility
Complete visibility across your entire workforce lifecycle.
Connected Workforce
Empowering every individual to perform at their best.
Data-Driven Insights
Smarter insights for confident workforce decisions.
Compliance Ready
Built with enterprise-grade security and audit-ready records.
Performance Focused
Tools that help your crew move faster and work safer.
The old way is costing you more than you think
Field service teams lose real money to paperwork every single week. Here's where it leaks out.
Manual timesheet errors
Illegible paper timesheets and manual data entry cost you thousands in overpayments every pay cycle — and hours of chasing crew for signatures.
Compliance blind spots
One missed fatigue breach or expired competency can trigger an audit, a fine, or worse. Spreadsheets don't flag risk until it's too late.
Hours lost to payroll admin
Re-keying hours into Xero every week eats your evenings. Your office team should be driving the business forward, not fighting spreadsheets.
Everything your crew needs. Nothing they don't.
One platform replaces your spreadsheets, paper timesheets, and half a dozen disconnected apps.
Smart rostering & scheduling
Drag-and-drop your whole crew onto a shared live calendar. Assign shifts by project, track tentative bookings, and apply recurring templates in seconds — no more 6 AM group chats.
- Drag-and-drop calendar
- Recurring shift templates
- Per-project colour coding
Digital weekly timesheets
Your crew logs hours from their phone in seconds — project, position, start and finish times, call-outs, allowances, and materials. Submit, get approved, and generate a branded PDF timesheet automatically. No more chasing paper at month end.
- Mobile-first daily entry
- Call-outs, allowances & materials
- Auto PDF + email to payroll
Automated fatigue compliance
Every shift is checked against your rostering rules in real time — max hours, consecutive nights, minimum breaks. Catch red and amber violations before they happen, with one-click AFM overrides.
- Live rule engine
- Radar risk visualisation
- Audit-ready overrides
One-click payroll export
Approved timesheets become a Xero or MYOB-ready file in one click. Ordinary hours, overtime, penalties, and allowances are all calculated from your own award rules — imported straight from your PDF.
- Xero & MYOB-ready exports
- Award rule automation
- Call-out & allowance capture
| Earnings | Hours | Rate | Amount |
|---|---|---|---|
| Ordinary Time | 38.0h | $42.50 | $1,615.00 |
| Overtime 1.5× | 6.0h | $63.75 | $382.50 |
| Saturday penalty | 8.0h | $63.75 | $510.00 |
| Call-out allowance | — | $55.00 | $55.00 |
| Vehicle allowance · 83km | — | $0.85/km | $70.55 |
| Gross pay | $2,633.05 | ||
Asset & inventory tracking
Know exactly where every tool, vehicle, and device is. QR check-in and check-out, assignment history, and damage reporting — so nothing walks off site unaccounted for.
- QR check-in / check-out
- Assignment & status tracking
- Damage & loss reporting
Competency & training management
Track every ticket, licence, and certification with automatic expiry alerts. Renew on time, stay compliant, and never send an unqualified worker to site again.
- Expiry alerts & renewals
- Document storage
- Per-employee records
Leave, forms & policies
Digital leave applications, Take 5 safety checks, and policy acknowledgements — all captured, signed, and stored. Build custom forms from any PDF with AI in seconds.
- Digital leave & Take 5
- AI form builder from PDF
- Policy read receipts
Contractor management
Onboard subcontractors and track insurance, WHS policies, and SWMS documents in one place. Contractors upload their own compliance docs via a self-service portal — you get expiry alerts and one-click approval.
- Self-service document portal
- Insurance & WHS expiry tracking
- Approve, suspend or reject
GPS kilometre tracking
Your crew starts a trip and the app records distance travelled via GPS — no more guessing or manual logbooks. Trips auto-sync to the timesheet so vehicle allowances and reimbursements are accurate every pay run.
- One-tap trip recording
- Auto-syncs to timesheet entries
- Weekly km totals for payroll
Your Company policies & acknowledgements
Publish your company's safety policies and make sure every worker reads and acknowledges them before stepping on site. Track who's read what and block high-risk work until compliance is confirmed.
- Policy library with read receipts
- Mandatory acknowledgement before work
- Full audit trail per worker
Multi-department scoping
Split your organisation into departments — Civil, Electrical, Maintenance — and scope each admin's view to just their team. Schedules, timesheets, and fatigue data stay isolated and clutter-free.
- Per-department schedules & shifts
- Admins see only their team
- Cross-department overview for owners
Self-service billing
Pay per active user with transparent tiered pricing. Add or remove seats anytime and the subscription auto-adjusts — no spreadsheets, no prorating. Manage your card, view invoices, and cancel from the self-service portal.
- Pay-per-seat tiered pricing
- Auto-sync seats to your team size
- Stripe secure billing portal
Granular admin controls
The owner decides exactly what each admin can see and manage. Toggle access to templates, users, clients, and payroll rules per admin — so the right people have the right level of control, nothing more.
- Per-admin permission toggles
- Owner-only access controls
- Weekly templates & payroll rules
Daily & Weekly Site Dockets
Capture hours, operators and signatures on-site — then auto-generate a branded PDF ready to send to the client.
| Day | Start | Finish |
|---|---|---|
| Mon | 06:30 | 16:00 |
| Tue | 06:30 | 16:00 |
| Wed | 06:30 | 15:00 |
| Thu | — | — |
| Fri | 06:30 | 14:30 |
| Sat | — | — |
| Sun | — | — |
Pricing that scales with your crew
Per-seat pricing that gets cheaper as you grow. Every plan includes every feature — no paywalls, no setup fees.
Every plan includes:
- Smart rostering & scheduling
- Automated fatigue compliance engine
- One-click Xero-ready payroll export
- Asset & inventory QR tracking
- Competency & training management
- Digital leave, Take 5 & policy forms
- AI form builder from any PDF
- Add or remove seats anytime
- Email & support notifications
14-day free trial · Billed monthly · Cancel anytime · Contact us for custom enterprise pricing.
Frequently asked questions
Everything you need to know about Workforce HQ. Can't find an answer? We're here to help.
Talk to our team →Get your crew moving today
Join the field service teams who've cut admin time by 80% and never missed a compliance deadline since. Set up in minutes — your first week is on us.